Privacy Policy

Needville Family Dentistry

PRIVACY POLICY

Last modified: February 20, 2026

 

Introduction

Needville Family Dentistry (the “Company” or “We“) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Company’s website, needvillefamilydentistry.com (“Website“), and governs data collection and usage.  This privacy policy has been compiled to better serve those who are concerned with how their “Personally identifiable information” (“PII“) is being used online. PII, as used in United States privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII in accordance with our Website. By using the Website, you consent to the data practices described in this privacy policy.

This policy applies to information we collect:

• On the Website;
• In email, text, and other electronic messages between you and the Website;
• Through any mobile and/or desktop applications you download from the Website, which provide dedicated non-browser-based interaction between you and the Website; and
• When you interact with our advertising and applications on third-party websites and services if those applications or advertising include links to this policy.

It does not apply to information collected by:

• Use offline or through any other means, including on any other website operated by the Company or any third party; or 
• Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, you must not access the Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy Section below). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check this policy periodically for updates. 

 

Children Under the Age of 19

Our Website is not intended for children under 19 years of age.  No one under age 19 may provide any information to or on the Website. We do not knowingly collect personal information from children under 19. If you are under 19, do not use or provide any information on this Website or on or through any of its features, do not register for an account on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.  If we learn we have collected or received personal information from a child under 19 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 19, please contact us at the email address at the bottom of this Privacy Policy.

 

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Website, including information:

• by which you may be personally identified, such as name, postal address, e-mail address, telephone number and any other identifier by which you may be contacted online or offline (“personal information“);
• that is about you, but individually does not identify you; and/or
• about your internet connection, the equipment you use to access our Website and usage details.

We collect this information:

• Directly from you when you provide it to us; and/or
• Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.

 

Information You Provide to Us.  

The information we collect on or through our Website may include:

• Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our services, purchasing a membership, posting material, or requesting further services. We may also ask you for information when you report a problem with our Website.
• Records and copies of your correspondence (including email addresses) if you contact us.
• Your responses to surveys that we might ask you to complete for research purposes.
• Details of transactions you carry out through our Website and of the fulfillment of your orders. 
• Your search queries on the Website.

 

Information We Collect Through Automatic Data Collection Technologies. 

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically is statistical data and may include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

• Estimate our audience size and usage patterns.
• Store information about your preferences, allowing us to customize our Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website. 

• Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies.

• Web Beacons. Pages of our Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity). 
• Google Analytics.  We use Google Analytics, including Google Analytics Demographics and Interest Reporting to collect information about our Website users. This data helps us make informed website improvements and make the website more useful to you. The types of information collected may include the date and time of your visit; the website pages that you view; the address of the website you came from prior to your visit to the Website; and your age, gender and interests (as indicated by Google). Using Google Ad Settings you may opt out of Analytics for Display Advertising and customize Google Display Network ads. You may also use Google Analytics’ currently available opt-outs for the web.  For additional details on Google’s own Privacy Policy, please visit https://policies.google.com/privacy?hl=en.

 

Third-Party Use of Cookies and Other Tracking Technologies

We use Google Ads to advertise our services across the Internet.  Google Ads remarketing will display relevant advertisements tailored to you based on what parts of the Website you have viewed by placing a cookie on your computer or device.  This cookie does not in any way identify you or give access to your computer or device.  The cookie is used to say, “this person visited this page, so show them advertisements relating to that page.”  Google Ads remarketing allows us to tailor our marketing to better suit your needs and only display advertisements that are relevant to you.  For additional details on Google’s own Privacy Policy and how you can opt out of Google’s use of cookies, please visit https://policies.google.com/privacy?hl=en.

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. 

 

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

• To present our Website and its contents to you.
• To provide you with information, products, or services that you request from us.
• To fulfill any other purpose for which you provide it.
• To provide you with notices about your account/subscription, including expiration and renewal notices.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
• To notify you about changes to our Website or any products or services we offer or provide through it.
• To allow you to participate in interactive features on our Website.
• In any other way we may describe when you provide the information.
• For any other purpose with your consent.

We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.

 

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. 

We may disclose personal information that we collect or you provide as described in this privacy policy:

• To our subsidiaries and affiliates.
• To contractors, designers, service providers, and other third parties we use to support our business.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of the Company’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by the Company about our Website users is among the assets transferred.
• To fulfill the purpose for which you provide it. 
• For any other purpose disclosed by us when you provide the information.
• With your consent.

We may also disclose your personal information:

• To comply with any court order, law, or legal process, including responding to any government or regulatory request.
• To enforce or apply our Terms of Use  and other agreements, including for billing and collection purposes.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Website, our users, our customers, or others. 

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
• Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt-out by sending us an email with your request to [email protected]

We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (“NAI“) on the NAI’s website.

 

Accessing and Correcting Your Information

You may also send us an email at [email protected] to request access to, correct or delete any personal information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

 

Additional Privacy Rights for Residents of Certain States

California, Colorado, Connecticut, Utah, and Virginia have enacted laws which permit users of our Website that are residents in these respective states to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to [email protected]

 

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. 

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. 

UNFORTUNATELY, THE TRANSMISSION OF INFORMATION VIA THE INTERNET IS NOT COMPLETELY SECURE. ALTHOUGH WE DO OUR BEST TO PROTECT YOUR PERSONAL INFORMATION, WE CANNOT GUARANTEE THE SECURITY OF YOUR PERSONAL INFORMATION TRANSMITTED TO OUR WEBSITE. ANY TRANSMISSION OF PERSONAL INFORMATION IS AT YOUR OWN RISK. WE ARE NOT RESPONSIBLE FOR CIRCUMVENTION OF ANY PRIVACY SETTINGS OR SECURITY MEASURES CONTAINED ON THE WEBSITE.

 

CLIENT RIGHTS AND HIPAA AUTHORIZATIONS

The following specifies your rights regarding this authorization and your protected health information under the Health Insurance Portability and Accountability Act of 1996, as amended from time to time (“HIPAA”). This authorization is separate from our Notice of Privacy Practices (“NPP”), which describes in detail how we may use and disclose your protected health information and explains your rights under HIPAA.

Right to Understand. Tell your provider if you do not understand this authorization, and the provider will explain it to you in plain language.

Right to Revoke. You have the right to revoke or cancel this authorization at any time, except: (a) to the extent information has already been shared in reliance on this authorization; or (b) where this authorization was obtained as a condition of obtaining insurance coverage. To revoke or cancel this authorization, you must submit your request in writing to the provider at the following address: {{practice_address}}.

Right to Refuse. You may refuse to sign this authorization. Your refusal to sign will not affect your ability to obtain treatment, payment, enrollment, or eligibility for benefits. However, you may be required to complete this authorization before receiving treatment if you have authorized your provider to disclose information to a third party. If you refuse to sign this authorization and have requested disclosure to a third party, your provider may decide not to treat you or accept you as a patient.

Redisclosure Notice. Once information about you is disclosed pursuant to this authorization, this office may no longer have control over how it is used by the recipient. Information disclosed in accordance with HIPAA may be subject to redisclosure by the recipient and may no longer be protected by HIPAA. If the recipient is not a health care provider, health plan, or other entity covered by HIPAA, the information may be disclosed to other persons or entities and may no longer be protected by federal privacy laws.

Right to Access and Inspect. You may inspect or obtain a copy of the protected dental information to be used or disclosed under this authorization, subject to HIPAA and applicable law. You do not have the right of access to: psychotherapy notes; information compiled in reasonable anticipation of, or for use in, legal proceedings; laboratory results to which the Clinical Laboratory Improvement Amendments (“CLIA”) prohibit access; or information held by certain research laboratories. Access may be denied if the provider reasonably believes it could endanger the life or physical safety of you or another person. If access is denied, you may request a review by a licensed health care professional not involved in the original decision, at your expense.

Copy of Authorization. If this office initiates this authorization, you will receive a copy of the signed authorization.

Psychotherapy Notes. HIPAA provides heightened protections for certain records known as “Psychotherapy Notes.” Psychotherapy Notes are notes recorded by a mental health professional documenting or analyzing the contents of conversation during private counseling sessions and that are kept separate from the rest of the medical record. Excluded from this definition are: (a) medication prescription and monitoring; (b) counseling session start and stop times; (c) modalities and frequencies of treatment; (d) results of clinical tests; and (e) summaries of diagnosis, functional status, treatment plan, symptoms, prognosis, and progress. Except as permitted by HIPAA, Psychotherapy Notes may not be released to a third party without a separate, specific authorization signed by the patient.

Right to an Accounting of Disclosures. You have the right to receive an accounting of certain disclosures of your protected dental information made by the provider or its business associates during the six (6) years prior to the date of your request. An accounting is not required for disclosures: (a) for treatment, payment, or health care operations; (b) to you or your personal representative; (c) for persons involved in your care or payment for care; (d) pursuant to an authorization; (e) of a limited data set; (f) for national security or intelligence purposes; (g) to correctional institutions or law enforcement officials in certain circumstances; or (h) incident to otherwise permitted or required uses or disclosures. Accounting for disclosures to health oversight agencies or law enforcement may be temporarily suspended upon written request if an accounting would impede their activities.

Notice of Privacy Practices. You have the right to receive a paper copy of our Notice of Privacy Practices at any time, even if you have agreed to receive it electronically. Our NPP describes how we may use and disclose your protected health information, your rights under HIPAA, and our legal duties.

Right to File a Complaint. If you believe your privacy rights have been violated, you may file a complaint with this office and/or with the Secretary of the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Substance Use Disorder Records. To the extent this practice creates or maintains records that are subject to heightened confidentiality protections for substance use disorder treatment records under applicable federal law (including 42 C.F.R. Part 2), such records may not be used or disclosed without your written consent except as expressly permitted or required by law. These records are afforded additional protections and generally may not be used or disclosed in civil, criminal, administrative, or legislative proceedings against you without appropriate consent or a court order.

 

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page.  If we make material changes to how we treat our users’ personal information, we will notify you by email to the primary email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

 

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at: [email protected]